Novanta Inc.

Executive Assistant / Office Manager - German & English fluency

Join to apply for the Executive Assistant / Office Manager - German & English fluency role at Novanta Inc.

As the Executive Assistant, you will provide high-level administrative support for efficient office operations. You will manage the GM's schedule and act as the first point of contact for stakeholders.

Primary Responsibilities

• Support the executive team with managing recurring administrative tasks including travel, expense reporting, event planning, and team meetings.
• Coordinating travel arrangements and preparing itineraries.
• Drafting and editing correspondence, reports, and presentations.
• Conducting research and preparing briefing materials.
• Attending executive team meetings, take notes, identify key points and actions, managing agendas and follow-ups.
• Organizing meetings and events, including logistics and catering.
• Calendar Management.

Requirements

• Experience in business administration or a related field.
• Highly organized and detail-oriented.
• Excellent communication and interpersonal skills.
• German and English language fluency is a must.
• Proficient in Microsoft Office and other relevant software.
• Ability to prioritize tasks effectively while maintaining productivity.

Travel Requirements

• Available for periodic business travel. Approximately 5-10%.

Seniority level

Associate

Employment type

Full-time

Job function

Administrative

Industries

Medical Equipment Manufacturing