Strategic Executive Assistant to CFO

Darum lohnt es sich

About Our Client Our client is an international company.

Job Description Executive Support to the CFO Act as a strategic partner and trusted right hand to the CFO, ensuring smooth day-to-day operations and effective time management Proactively manage and continuously optimize the CFO's calendar, priorities, and scheduling, anticipating needs and resolving conflicts before they arise Prepare the CFO for internal and external engagements through high-quality briefing notes, summaries, and talking points Draft, review, and manage professional correspondence in English and French, ensuring accuracy, clarity, and appropriate tone Organize and coordinate meetings, committees, and governance forums, including logistics, agendas, and supporting materials Attend key meetings when required, take minutes, track decisions and action points, and ensure timely follow-up across stakeholders Manage travel arrangements and complex itineraries with a focus on efficiency and alignment with business priorities Handle confidential and sensitive information with the highest level of discretion and sound judgment Financial and Analytical Support Support the CFO in preparing and reviewing financial reports, dashboards, and presentation materials Assist in budget planning cycles and ongoing financial monitoring activities Perform financial data consolidation, basic analysis, and quality checks to ensure accuracy and consistency Contribute to the preparation of materials for Board meetings, Finance Committees, and audit processes Liaise with internal finance teams, external auditors, and financial institutions to ensure smooth coordination and information flow Ensure that all financial deliverables are clear, well-structured, and aligned with decision-making needs Project Coordination and Operational Support Support the delivery of strategic finance and cross-functional projects by tracking timelines, deliverables, and dependencies Ensure strong follow-up and execution discipline across initiatives led or overseen by the CFO Identify risks, bottlenecks, or delays and proactively elevate or help resolve issues Contribute to process improvement initiatives, helping to define and implement new ways of working in a newly created role Assist in building structure, tools, and documentation as the function evolves Stakeholder Management and Communication Act as a key interface between the CFO and internal and external stakeholders, ensuring smooth, professional, and efficient communication Build and maintain strong working relationships with senior leaders, partners, and key actors within the Geneva financial ecosystem Facilitate coordination across teams, ensuring clarity, responsiveness, and alignment Support the CFO in maintaining a strong external presence through well-prepared interactions and materials The Successful Applicant Proven experience as an Executive Assistant at C-level, ideally supporting a CFO or finance leader Strong finance background or exposure (budgeting, reporting, financial environments) Excellent knowledge of the Geneva economic ecosystem and Swiss financial landscape Perfectly bilingual French / English, with outstanding written English skills Strong analytical mindset with the ability to synthesize complex information Highly comfortable with numbers and advanced Excel use Strong prioritization and organizational skills Ability to work autonomously while remaining proactive and solution-oriented Tech-savvy, with excellent command of digital tools What's on Offer Working Style Agile, "start-up-like" environment Ability to switch quickly between topics and priorities High level of flexibility required Role Split ~70-80% Executive Assistant responsibilities ~20-30% Finance-related responsibilities #J-18808-Ljbffr