Senior Executive Assistant 100%, Zürich, (f/m/d)

Darum lohnt es sich

This role combines high-level administrative support with some core business management responsibilities, acting as a trusted partner to ensure seamless execution of priorities.br/br/This individual will serve as a pivotal point of contact, managing complex and diverse tasks such as executive support, business management, Geneva branch development support and compliance related activities. br/br/With a proactive mindset and unwavering attention to detail, the Executive Assistant will act as a trusted partner, anticipating needs, managing sensitive information with confidentiality, and contributing to enhanced executive effectiveness. br/br/At Julius Baer, where excellence and client focus define our culture, this role demands the highest standards of professionalism, discretion, and service orientation in a fast-paced, multi-stakeholder environment.ppbbYOUR CHALLENGE /b /b /p /pliManage the Co-Market Head’s calendar proactively: schedule meetings, prioritise appointments, and resolve conflicts /liliPrepare agendas, briefing materials, presentations (PowerPoint/Excel), and talking points for internal and external meetings /liliOrganise travel arrangements, including itineraries, visa requirements if applicable, accommodations, and expense reporting /liliServe as gatekeeper by screening calls and emails, handling sensitive correspondence, and ensuring timely follow-up /liliAct as liaison between headquarters and the Geneva office, ensuring alignment on policies, communications, and change initiatives /liliCollaborate with all the key internal stakeholders, including Compliance and Legal departments when required, particularly regarding documentation and approvals /liliMonitor key performance indicators (KPIs) for the Geneva branch; compile weekly/monthly reports /liliFacilitate internal governance processes: organise regional management committee meetings, track action items, and maintain meeting minutes and follow-ups /liliAssist in executing local growth strategies under guidance of the Co-Market Head /liliIdentify opportunities for process improvements and digital transformation /liliMaintain strict confidentiality of all matters /lippbbYOUR PROFILE /b /b /p /pliBachelor’s degree in business administration, International Relations, or a related field /liliMinimum of 5 years’ experience in an executive support or business coordination role, preferably within private banking or financial services /liliAbility to travel regularly between Zürich and Geneva /liliProven ability to work effectively in a senior executive environment with discretion and professionalism /liliStrong understanding of wealth management business models, organisational structures, and key drivers of performance /liliFluency in English and German (written and spoken); French language skills are a strong advantage /liliAdvanced proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) /liliOrganisational Excellence: Ability to multitask efficiently while maintaining accuracy and attention to detail /liliInitiative Problem-Solving: Anticipates needs and proposes solutions without constant supervision /liliCommunication Skills: Clear, concise, and diplomatic communicator across levels and cultures. /liliTeam Collaboration: Works well both independently and as part of cross-functional teams /liliDiscretion Integrity: Handles confidential information with utmost sensitivity and trustworthiness /lipWe are looking forward to receiving your full job application through our online application tool. /p pAt Julius Baer, we celebrate and value the individual qualities you bring, enabling you to be impactful, to be entrepreneurial, to be empowered, and to create value beyond wealth.

Let’s shape the future of wealth management together. /pThe Executive Assistant role supporting the Co-Market Head Switzerland is a critical position requiring a seasoned, discreet, and results-driven professional.

Reporting directly to the senior leader of the Geneva office, this individual will provide comprehensive, high-calibre administrative and operational support, ensuring seamless day-to-day functioning across priorities. br/br/The successful candidate will support the Co-Market Head Switzerland in driving operational efficiency, strategic initiatives, and leadership coordination across the Swiss market, with a particular focus on the development and growth of the Geneva branch.