What You’ll Do In The Role Support the business of the Investment Banking Division Provide secretarial support to designated business teams including travel and calendar management (arrange internal and external client meetings as well as book conference rooms; schedule detailed travel itineraries and event organization ensuring adherence to firm and IBD policy; organize and book all travel requirements such as transportation, visas, accommodation, and so on) Office organization (answer internal and external calls as well as set up of conference calls and video conferences; deal efficiently, politely and professionally with internal requests as well as with requests from clients; maintain electronic diaries and IBD CRM; maintain accurate filing and archiving systems) expenses & vendor invoices (prepare and process complicated expense reports in a timely manner ensuring adherence to firm and IBD policy; maintain accurate records to ensure timely payment; process vendor invoices via Smaart in a timely manner) Prepare translations (English/German and German/English) Training of newly hired assistants Process good technology skills, learn new skills quickly and use technology to enhance role and increase productivity Ensure absence cover and provide additional help when a work overload arises What You’ll Bring To The Role Confirmed experience providing support at execu
