Executive Assistant to the Management – Executive Assistant

Das ist der Job

Proficient in Microsoft 365 and experienced in using digital tools to enhance workflow efficiency.

Darum lohnt es sich

• Supporting the management team in day-to-day operations • Calendar management and meeting preparation • Travel management • General correspondence • Office coordination • Serving as the primary point of contact for the team and service providers • Organizing IT equipment, orders, and daily office supplies • Supporting Accounting with invoice processing • Acting as the liaison with Accounting • Managing petty cash • Organizing team events • Independently identifying, driving forward, and reliably implementing upcoming tasks and initiatives • Communicating with a range of stakeholders and ensuring the flow of information Requirements • Experience in a comparable role, such as Team Assistant, Executive Assistant, Office Manager, or Chief of Staff • Proactive, solution-oriented, and hands‑on approach • Ability to keep track of multiple topics simultaneously and set priorities • Independent, reliable, and forward‑thinking working style • Excellent organizational skills • Confident, friendly, and professional communication style • Enjoyment of working with diverse people and teams • Proficiency in Microsoft 365 • Experience using digital tools, automation, and AI to improve workflow efficiency • Very good written and spoken German and English • Willingness to work regularly from the Hamburg office and make use of the flexibility offered by hybrid working Core Competencies Demonstrates strong organizational and communication skills while effectively managing day-to-day operations, calendar management, and travel arrangements.

Highest-signal resume keywords • Calendar Management • Travel Management • Microsoft 365 Proficiency • Bilingual Communication (German and English) • Office Coordination Hard Skills • Invoice Processing • Petty Cash Management • IT Equipment Organization • Task Implementation • Digital Tools Utilization Soft Skills • Proactive Approach • Excellent Organizational Skills • Friendly Communication Style • Independent Working Style • Solution-Oriented Mindset Industry Keywords • Team Assistant • Executive Assistant • Office Manager • Chief of Staff • Stakeholder Communication