Executive Assistant to the Board (m/f/d)

Das ist der Job

Since 2000, we’ve built tools that help developers stay focused and get work done.

Darum lohnt es sich

Executive Assistant to the Board (m/f/d) JetBrains is an international software development company. The team operates with a high degree of autonomy, trust, and collaboration across functions.

Responsibilities • Orchestrate board‑related time, meetings, and travel – Coordinate the timing and logistics of board and other leadership meetings, support agenda design, content preparation, decision tracking, and follow‑up hygiene, and arrange board‑related travel and on‑site logistics as needed, staying agile when plans shift while maintaining accuracy and deadlines. • Protect board time and attention – Help manage and prioritize requests and topics that seek board visibility or discussion, ensuring board time is spent on the highest‑impact issues and resetting expectations when timing, scope, or ownership needs to change. • Build trusted partnerships – Build strong, professional relationships with executives and senior leaders, becoming a trusted point of contact. • Maintain structured board and leadership communication – Set up and maintain clear, reliable systems and channels to track key partner and stakeholder interactions, board topics, decisions, and follow‑ups, keeping the board and leadership informed, aligned, and prepared for upcoming meetings and decisions. • Design and run governance and operating rhythms – Design, implement, and continuously refine governance and operating rhythms that improve focus, alignment, efficiency, and predictability across the executive office and broader leadership team. • Support and coordinate ad hoc projects and special initiatives – Support planning and execution of board off‑site events, leadership gatherings, internal events, and other priority initiatives together with relevant teams, aligning stakeholders and helping ensure smooth delivery. • Operate with ownership and discretion – Exercise sound judgment and discretion when handling sensitive and confidential information.

You should be able to make independent decisions, maintain healthy boundaries, and know when something truly needs escalation, balancing a service‑oriented mindset with assertiveness. • Are very comfortable with modern tools (Google Workspace, Slack, Miro, and similar) and have a genuine interest in the products we build and in how AI can transform the way developers work.

Benefits • Strong base salary. To help you feel your best, we provide easy access to professional mental health services. • Sports benefit. Join company‑wide celebrations and team gatherings. • Mentorenprogramm/Coaching. • Firmenevents. • Kantine. *Some benefits may vary depending on location.

Its lineup of more than 40 products includes IDEs for most programming languages and technologies, such as IntelliJ IDEA, PyCharm, and others, as well as products for team collaboration, like YouTrack and TeamCity. Today, more than 11 million users rely on our products, and 88 of the Fortune Global 100 companies use them.

Our Executive Assistants partner with the Management Board and senior leaders at JetBrains. We act as trusted operational partners: combining classic executive support with project coordination, stakeholder communication, and light process design.

We focus on clarity, time, and priority management, while also ensuring that senior managers remain unblocked so they can focus on the highest‑impact work.

Qualifications • Have 7+ years of experience in an executive support, operations, or similar coordination role, ideally supporting senior leaders in a dynamic tech or high‑growth environment. • Are fluent in English (spoken and written); other languages are a plus. • Think analytically and structurally and are able to synthesize large amounts of information into concise insights, summaries, and action points. • Are proactive and anticipatory , often two steps ahead, spotting needs before they surface. • Are business‑minded and curious about the “why” and not just the “what” when it comes to decision‑making.

It would be great if you are comfortable acting as a light thought partner when needed. • Take ownership and exercise good judgment . We offer competitive pay that reflects your skills and experience. • Flexible work location. Enjoy the freedom to work from home or from the office. • Remote work.

Spend up to 30 days per year working remotely from abroad. • Extra time off. More days to relax, recharge, and do the things you love. • Medical insurance allowance. Enjoy peace of mind for you and your family. • Learning and development opportunities. Access to conferences, courses, and language classes. • Language classes.

Pick up the local language or sharpen your English skills. • Fuel your day. Enjoy a hot meal or receive a lunch allowance on workdays. • Mental health support. Enjoy an on‑site gym or sports club stipend. • Internal events.

JetBrains Overview JetBrains creates intelligent software development tools used by over 11.4 million professionals and 88 Fortune Global Top 100 companies.

JetBrains is also known for creating the Kotlin programming language, a cross‑platform language used by more than 8 million developers worldwide yearly and recommended by Google as the preferred language for Android development.