Executive Assistant

Das ist der Job

Proficient in Microsoft 365 and capable of utilizing digital tools and automation to enhance workflow efficiency.

Darum lohnt es sich

• Supporting the managing directors in day-to-day operations • Managing and preparing appointments • Travel management • General correspondence • Coordinating the office and serving as the central point of contact for the team and service providers • Organizing IT equipment, orders, and daily office supplies • Supporting accounting with invoice processing • Serving as the liaison to the Accounting team • Managing petty cash • Organizing team events • Independently identifying, driving forward, and reliably implementing upcoming topics and tasks • Communicating with a range of stakeholders and ensuring the flow of information Requirements • Experience in a comparable position, such as Team Assistant, Executive Assistant, Office Manager, or Chief of Staff • Proactive, solution-oriented, and hands-on approach • Ability to keep track of a wide range of topics simultaneously and set priorities • Independent, reliable, and forward-thinking working style • Excellent organizational skills • Confident, friendly, and professional communication style • Proficiency in Microsoft 365 • Experience with, or the ability to use, digital tools, automation, and AI strategically to optimize workflows • Very good written and spoken German and English • Willingness to work regularly from the Hamburg office while taking advantage of the flexibility of hybrid work Core Competencies Demonstrates strong organizational and communication skills while effectively managing day-to-day operations, appointments, and stakeholder interactions.

Highest-signal resume keywords • Microsoft 365 Proficiency • Organizational Skills • Bilingual Communication (German and English) • Experience as Executive Assistant • Proactive Problem-Solving Hard Skills • Invoice Processing • Travel Management • Office Coordination • Petty Cash Management • Event Organization Soft Skills • Proactive Approach • Solution-Oriented Mindset • Reliable Working Style • Friendly Communication • Ability to Prioritize Industry Keywords • Team Assistant • Executive Assistant • Office Manager • Chief of Staff • Stakeholder Communication Tools & Technologies • Digital Tools • Automation • AI for Workflow Optimization