Director Operations and Admin (m/w/d)

Das ist der Job

ph3ABOUT US /h3pLinvo AG is a Swiss family office and FINMA-licensed wealth manager headquartered in Zürich.

Darum lohnt es sich

You will be the operational backbone of the firm — coordinating across teams, managing internal processes, handling client communication, and supporting the executive team.

The right candidate thrives in a fast-moving environment, takes full ownership of their domain, and can navigate the complexity of a multi-entity, internationally oriented financial services firm. /ph3KEY RESPONSIBILITIES /h3ullibTeam coordination /b Track tasks and performance across all employees; coordinate workstreams and ensure deadlines are met /lilibClient communication /b Manage professional communication with UHNW clients, partners, and external service providers /lilibLegal case management /b Support and coordinate ongoing legal matters in collaboration with internal and external counsel /lilibCompliance (optional) /b Involvement in FINMA/VQF-related compliance processes, AML, and KYC workflows /lilibGeneral operations /b Day-to-day operational management; document handling, process ownership, vendor coordination, and executive support across multiple group entities /li /ulh3YOUR PROFILE /h3ulli5+ years of experience in a Director Operations, Head of Administration, Office Manager, or equivalent senior generalist role /liliProven track record in a regulated financial services or professional services environment /liliStrong organizational skills — ability to manage multiple priorities and entities simultaneously /liliExperience in coordinating teams, tracking performance, and managing cross-functional tasks /liliHands-on mentality: you execute, not just oversee /liliProfessional-level client communication skills, written and verbal /liliExperience with legal documentation and case coordination(advantage) /liliFamiliarity with FINMA/VQF compliance, AML, KYC(strong advantage) /li /ulh3LANGUAGES /h3ullibGerman /b—required (mandatory) /lilibEnglish /b—required (mandatory) /lilibItalian /b—advantage /lilibFrench /b—advantage /li /ulh3WHAT WE OFFER /h3ulliA central, high-impact role with real ownership and direct access to senior leadership /liliExposure to complex, international wealth management and family office operations /liliA lean, high-performing team in a FINMA-regulated boutique environment /liliCompetitive compensation commensurate with experience /liliOffice in the heart of Zürich /li /ul /p We provide comprehensive services across asset management, structuring, and real estate investments.

Our firm combines Swiss financial expertise with a global outlook, supporting discerning clients with investments and projects across the globe. /ph3THE ROLE /h3pWe are looking for a highly capable, experienced generalist to take over our Director Operations and Admin function.