Senior Executive Administrative Assistant (Remote)

About the Role

Our client, a prominent investment management firm, is seeking an exceptionally experienced Senior Executive Administrative Assistant to provide elite-level support to their C-suite executives. This position is 100% remote, offering the convenience and flexibility to work from any location. You will be responsible for managing complex schedules, coordinating high-level meetings, and handling sensitive information with the utmost discretion. We pride ourselves on maintaining a professional, supportive, and results-driven remote work culture. The ideal candidate will be proactive, detail-oriented, and possess a sophisticated understanding of executive support needs within the financial services industry. This role is crucial for enabling our executives to focus on strategic priorities, making it a vital position within our organization.

We seek individuals who embody excellence and confidentiality.

Key Responsibilities

• Manage and prioritize complex calendars for multiple senior executives, including scheduling, rescheduling, and anticipating conflicts.
• Arrange intricate domestic and international travel, including flights, accommodation, and detailed itineraries.
• Prepare, edit, and proofread confidential correspondence, reports, presentations, and financial documents.
• Coordinate and manage board meetings, executive retreats, and other high-profile events, including logistics and follow-up.
• Act as a primary liaison between executives and internal/external stakeholders, exercising sound judgment and diplomacy.
• Handle sensitive and confidential information with the highest level of discretion and integrity.
• Conduct research and prepare summaries on various topics as requested by executives.
• Manage expense reporting and other administrative tasks efficiently.
• Proactively anticipate executive needs and offer solutions to optimize their time and productivity.
• Maintain organized digital and physical filing systems for executive records.

Requirements

• A minimum of 10 years of experience providing dedicated administrative support to C-suite executives, preferably in finance or investment management.
• Proven ability to manage complex, dynamic schedules and travel arrangements.
• Exceptional organizational, time management, and prioritization skills.
• Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google Workspace.
• Superior written and verbal communication skills, with a strong command of business etiquette.
• Demonstrated experience handling highly confidential and sensitive information.
• A proactive, resourceful, and problem-solving mindset.
• Experience working in a remote-first environment is essential.
• Ability to work independently and anticipate needs without constant supervision.
• Bachelor's degree in Business Administration or a related field is preferred.

Benefits

• Exceptional salary and comprehensive benefits package.
• Opportunity to work remotely for a prestigious firm.
• Professional development and continuous learning opportunities.
• A supportive and high-achieving remote work culture.
• Direct impact on the efficiency and success of senior leadership.
• Discretionary bonuses and other incentives.