Darum lohnt es sich
• Own day-to-day office operations in our Berlin HQ: supplies, vendors, and making sure the space works for a growing team
• Welcome guests and visitors, ensuring a professional and hospitable experience at our office
• Organise travel for our Co-Founders and wider leadership team
• Coordinate meetings and calendars, including scheduling with external stakeholders and board members
• Handle sensitive information and calendars with discretion
• Plan and execute team events, offsites, and office celebrations
• Provide executive assistant support directly to our Co-Founders
• Act as the first point of contact for office-related questions and requests
Requirements
• 2-5 years of experience in office management, executive assistance, or a similar operations/support role
• Working proficiency in German (B1), used for coordinating with local vendors and service providers
• Excellent organisational skills and comfort juggling multiple priorities
• Strong written and verbal communication, with the confidence to interact with senior leadership and board members
• Comfortable with Microsoft Office and Outlook, plus general scheduling tools
• A proactive attitude, comfortable asking for direction and flagging issues early
• Based in or willing to relocate to Berlin
Core Competencies
Demonstrates strong organizational and communication skills essential for managing office operations and providing executive support.
Highest-signal resume keywords
• Office Management
• Executive Assistance
• Organizational Skills
• German Language Proficiency (B1)
• Microsoft Office and Outlook
ATS Optimization Keywords
Hard Skills
• Office Management
• Executive Assistance
• Organizational Skills
• Scheduling
• Event Planning
Soft Skills
• Strong Communication
• Proactive Attitude
• Discretion
Industry Keywords
• Office Operations
• Vendor Coordination
• Team Events
• Guest Relations
Tools & Technologies
• Microsoft Office
• Outlook
• Scheduling Tools Proficient in coordinating schedules, handling sensitive information, and ensuring a professional environment for leadership and guests.
