Darum lohnt es sich
Responsibilities
• Manage and coordinate calendars across four different companies.
• Schedule, reschedule, and coordinate meetings, appointments, and events.
• Monitor calendar availability and prevent scheduling conflicts.
• Ensure all meetings are properly organized and updated.
• Maintain accurate calendar records and scheduling workflows.
• Confirm all scheduled meetings at the beginning of each week.
• Send meeting invitations, reminders, and follow-up communications.
• Track meeting updates, cancellations, and scheduling changes.
• Monitor and manage email inboxes on behalf of the executive.
• Draft, organize, and respond to emails when appropriate.
• Prioritize incoming communications and flag important messages.
• Assist with general administrative coordination related to meetings and scheduling.
• Maintain organized communication records and scheduling documentation.
Requirements
• 1–3+ years of experience as an Executive Assistant, Virtual Assistant, Administrative Assistant, or similar support role preferred.
• Strong experience with calendar management and email administration required.
• Excellent written English communication skills.
• Highly organized with exceptional attention to detail.
• Ability to manage multiple calendars and competing priorities simultaneously.
• Proactive, dependable, and able to work independently.
• Strong follow-up and coordination skills.
• Comfortable handling repetitive scheduling tasks while maintaining accuracy.
• Experience supporting executives, business owners, or entrepreneurs is a strong plus.
• Experience working in fast-paced environments preferred.
