Executive & Personal Assistant to CEO (m/f/d)

Department CEO Role Executive & Personal Assistant to CEO Responsibilities Executive Assistant (Real Estate / Project Development) Management Support and Organization • Proactive support of the CEO in day-to-day operations • Prioritization, coordination, and follow-up of topics, projects, and deadlines • Preparation of presentations and reports as required • Central interface between the CEO, management, project teams, and external partners Project Support • Organization and support of due diligence processes • Coordination of notaries, tax advisors, lawyers, and financing partners • Structuring and management of project-related documents, contracts, and permits Communication • Independent correspondence with business partners, authorities, and service providers • Preparation and follow-up of meetings, supervisory board sessions, and internal coordination • Complex scheduling and travel management Corporate Governance and Internal Processes of the CEO's Private Companies • Management of corporate documents (e.g. commercial register entries, shareholder resolutions) • Support in preparing notarizations, powers of attorney, and board documents • Involvement in internal processes such as budget overviews, invoice approvals, and reporting Personal Assistant (CEO's Private Sphere) Private Administration and Organization • Structuring and maintenance of private documents and filing systems • Preparation and coordination of tax documents in liaison with the tax advisor • Management of contracts, insurance policies, and private obligations Real Estate and Asset Management • Care and management of private real estate • Coordination of property managers, estate agents, tradespeople, and other service providers • Monitoring of deadlines, payments, and maintenance measures Travel and Scheduling • Planning, booking, and organization of private travel including logistics, accommodation, and itinerary • Coordination of private and business appointments for optimal time management • Booking of VIP services (airport, transfers, etc.) • Preparation of travel plans and accompanying documents Personal Support for the CEO and His Family (Domestic and International) • Support with personal organizational and day-to-day matters • Discreet and confidential handling of sensitive affairs • Ensuring a smooth interface between professional and private commitments Additional Responsibilities • Additional support on special projects in coordination with management • External representation of the company and active networking with relevant business partners and contacts • Active contribution to internal team building • Input and promotion of special topics such as new IT solutions, new technologies, and optimization of structures and processes Other • Additional support on special projects in coordination with management • External representation of the company and active networking with relevant business partners and contacts • Active contribution to internal team building • Input and promotion of special topics such as new IT solutions, new technologies, and optimization of structures and processes Your Profile • More than 8 years of experience in direct executive-level support • Comprehensive expertise in scheduling, travel, and calendar management as well as the organization of meetings and events • Proven experience in coordinating cross-functional projects and strategic special topics • Ability to produce professional presentations, reports, minutes, and decision papers for management • Strong organizational skills, discretion, and the ability to prioritize in a dynamic environment What We Offer • A dynamic working environment in an innovative company • Opportunities for professional development • A varied role in a modern and flexible working environment with an exciting project pipeline • Flat hierarchies and communication at eye level • A team that thrives on diversity and innovation • Employer contribution to the job ticket • Employer contribution to Urban Sports Club membership • Company pension scheme