Executive Business Assistant

Das ist der Job

Ensure goals and objectives are met by managing and prioritizing actions.

Darum lohnt es sich

The Data and AI Adoption Team is dedicated to driving customer adoption success and accelerating measurable business outcomes. We bring innovative data and AI frameworks and solutions to life by enabling customers to fully realize the value of their data through modern Business Data Cloud solutions and the broader Data & AI portfolio.

Role Summary We are looking for an Executive Business Assistant to support the General Manager of Adoption for Data & AI within the Solution Area Adoption (SAA) Data & AI team. Meeting Arrangement: Coordinate and manage team meetings and external events, booking rooms, and preparation of briefings.

Process Improvement: Create and maintain tools/templates/guidelines to support and improve team processes.

What you bring • Solid experience, 5 years+, in assisting senior management. • Strong networker with a good network within all levels of a large enterprise organization. • Excellent organizational and time-management skills. • Demonstrated experience in successfully communicating and working with colleagues at all levels. • Strong self-confidence to interact with executives inside and outside the company. • Demonstrated proficiency with MS Office Tools and enterprise tools like Corporate Portal, Fieldglass, Ariba, and Concur. • Experience in arranging and managing events such as advisory councils and customer forums. • Excellent communication and written skills in English and German. • Strong knowledge of collaboration tools MS SharePoint, Wiki, and MS Teams. • Highly experienced with HR processes and Manager Desktop tools. • Willingness and flexibility to work in an environment across time zones.

By fostering collaboration, innovation, and a strong customer-centric mindset, we ensure that strategy turns into sustained adoption, tangible impact, and long-term value realization.

What you’ll do Operational Support: Provide day-to-day management support through preparation, execution, and follow-up on strategic meetings and topics with internal and external stakeholders. Diary/Calendar Management: Monitor, sort/categorize, and proactively handle inbound communication for the manager.

Correspondence Management: Manage internal and external correspondence. Travel Coordination: Organize travel arrangements, including preparation and follow-up, completing and submitting expenses, visa applications, etc. Operational Support: Assist with budget tracking, portfolio planning, roadmap deliverables, reporting, etc.

Administrative Tasks: Manage workflows, purchase orders, internal orders, distribution lists, etc. Materials Update: Update PowerPoint and Excel spreadsheets for meetings and presentations.