Das ist der Job
Proficient in Microsoft 365 and experienced in using digital tools to enhance workflow efficiency.
Darum lohnt es sich
• Supporting the management team in day-to-day operations
• Calendar management and meeting preparation
• Travel management
• General correspondence
• Office coordination
• Serving as the primary point of contact for the team and service providers
• Organizing IT equipment, orders, and daily office supplies
• Supporting Accounting with invoice processing
• Acting as the liaison with Accounting
• Managing petty cash
• Organizing team events
• Independently identifying, driving forward, and reliably implementing upcoming tasks and initiatives
• Communicating with a range of stakeholders and ensuring the flow of information
Requirements
• Experience in a comparable role, such as Team Assistant, Executive Assistant, Office Manager, or Chief of Staff
• Proactive, solution-oriented, and hands‑on approach
• Ability to keep track of multiple topics simultaneously and set priorities
• Independent, reliable, and forward‑thinking working style
• Excellent organizational skills
• Confident, friendly, and professional communication style
• Enjoyment of working with diverse people and teams
• Proficiency in Microsoft 365
• Experience using digital tools, automation, and AI to improve workflow efficiency
• Very good written and spoken German and English
• Willingness to work regularly from the Hamburg office and make use of the flexibility offered by hybrid working
Core Competencies
Demonstrates strong organizational and communication skills while effectively managing day-to-day operations, calendar management, and travel arrangements.
Highest-signal resume keywords
• Calendar Management
• Travel Management
• Microsoft 365 Proficiency
• Bilingual Communication (German and English)
• Office Coordination
Hard Skills
• Invoice Processing
• Petty Cash Management
• IT Equipment Organization
• Task Implementation
• Digital Tools Utilization
Soft Skills
• Proactive Approach
• Excellent Organizational Skills
• Friendly Communication Style
• Independent Working Style
• Solution-Oriented Mindset
Industry Keywords
• Team Assistant
• Executive Assistant
• Office Manager
• Chief of Staff
• Stakeholder Communication
