Executive Assistant to MD (12-Month Fixed-Term Contract)

Das ist der Job

Key Responsibilities Manage the CEO's complex calendar, scheduling meetings and coordinating priorities.

Darum lohnt es sich

Organize domestic and international travel arrangements, including itineraries, accommodation, visas, and logistics. Proficiency with Microsoft Office Suite (Outlook, PowerPoint, Word, Excel, Teams). Varied and visible role within an international SME environment. Fixed-term contract of 12 months with competitive compensation and benefits.

Ensure the smooth and efficient management of the CEO's day-to-day activities Coordinate complex schedules and facilitate communication About Our Client Our client is a SME based in the heart of Geneva.

Job Description As Executive Assistant to the CEO, you will play a pivotal role in ensuring the smooth and efficient management of the CEO's day-to-day activities.

Acting as a trusted business partner, you will coordinate complex schedules, facilitate communication with internal and external stakeholders, and provide high-level administrative and organizational support.

This position requires excellent judgment, strong organizational skills, and the ability to manage multiple priorities in a fast-paced environment. Prepare meeting materials, presentations, reports, and correspondence on behalf of the CEO. Act as a key point of contact between the CEO and internal and external stakeholders.

Coordinate leadership meetings, executive committees, and board-related activities. Draft, proofread, and manage professional communications in English and French. Follow up on action items and ensure timely execution of agreed deliverables. Handle confidential information with the highest level of discretion and professionalism.

Support project coordination and contribute to special business initiatives as required. Assist with office management and administrative matters when needed. The Successful Applicant Profile Previous experience as an Executive Assistant supporting a CEO, Managing Director, or senior executive.

Experience within an SME, entrepreneurial, or fast-paced environment is highly desirable. Excellent organizational and prioritization skills with strong attention to detail. Ability to anticipate needs, solve problems proactively, and work independently. Strong communication and interpersonal skills.

Highly trustworthy and comfortable handling sensitive and confidential information. Fluent English and French are required; additional languages are an asset. Qualifications Bachelor's degree, commercial diploma, or equivalent qualification.

Minimum 5 years of experience in an Executive Assistant, Personal Assistant, or similar senior administrative role. Proven experience supporting C-level executives. What's on Offer Opportunity to work closely with an experienced CEO and gain broad business exposure. Centrally located offices in Geneva.

Collaborative and professional working atmosphere.