Executive Assistant (Remote) - 52711889829

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Overview Job Title: Executive Assistant (Remote — South Africa or LATAM) Location: Fully Remote (Open to candidates based in South Africa or Latin America) Employment Type: Full-Time, Remote (Offshore) Reports To: C-Suite Team Member About the Role Our client is seeking a highly organized, proactive, and resourceful Executive Assistant to support a senior C-suite team member with both professional and personal responsibilities.

Key Responsibilities • Executive & Administrative Support: Manage complex calendars, scheduling meetings, and resolving conflicts across time zones • Coordinate and prepare for meetings, including agendas, materials, and follow-ups • Manage inboxes and communications, prioritizing messages and acting as a gatekeeper • Draft, edit, and send professional correspondence on behalf of the executive • Coordinate business and personal travel, itineraries, and accommodations • Track action items, deadlines, and follow-ups to ensure accountability • Growth & Organizational Support: Assist with project coordination, task tracking, and operational workflows • Support back-end growth initiatives by helping organize priorities and execution • Coordinate with internal teams and external partners as needed • Prepare reports, presentations, summaries, and documentation for leadership review • Maintain organized systems for files, processes, and internal documentation • Identify inefficiencies and suggest process improvements • Personal Task Support: Manage personal calendar items such as appointments, reservations, and scheduling • Assist with personal logistics and errands as requested • Coordinate lifestyle or household-related tasks to support work-life balance • Handle sensitive personal matters with discretion and confidentiality Qualifications & Skills • 2+ years of experience supporting senior executives, founders, or C-suite leaders • Strong organizational and time-management skills with exceptional attention to detail • Excellent written and verbal communication skills in English • High level of discretion and ability to handle confidential information • Proficiency with Google Workspace (Calendar, Gmail, Drive) and collaboration tools • Comfortable using project management and documentation tools • Proactive, resourceful, and able to anticipate needs independently • Comfortable balancing professional and personal administrative responsibilities Work Style & Requirements • Fully remote role; able to work independently with minimal supervision • Willingness to overlap working hours with executive’s time zone as needed • Reliable internet connection and professional remote work setup • Based in South Africa or Latin America What Success Looks Like • The executive’s time is optimized and protected • Tasks, projects, and priorities move forward without friction • Personal and professional logistics are handled seamlessly • Systems are organized, scalable, and easy to maintain This role is critical in enabling executive focus on high-impact initiatives by managing day-to-day operations, improving organization, and supporting back-end growth initiatives.

The ideal candidate thrives in a fast-paced environment, anticipates needs, and operates with discretion and excellence.