Executive Assistant Office Manager

Darum lohnt es sich

In addition, the role oversees office operations and administrative functions to maintain an efficient, organised, and well-supported working environment for the wider team.

This role requires exceptional organisational skills, sound judgement, and the ability to manage multiple priorities in a fast‑paced environment. • Manage the CEO's calendar, including scheduling meetings, prioritising commitments, and resolving conflicts. • Coordinate domestic and international travel arrangements, including itineraries and logistics. • Prepare briefing materials, presentations, and reports for meetings. • Act as a gatekeeper and liaison between the CEO and internal/external stakeholders. • Handle confidential information with discretion and professionalism. • Support follow-ups on key actions and strategic initiatives led by the CEO.

Administrative Support • Provide administrative support to the CEO, senior management and teams. • Manage calendars, meetings, and internal communications. • Organise company events and off‑site meetings. • Manage travel booking arrangements.

About Neve Jewels Group Neve Jewels Group is a UK headquartered, digital‑first jewellery company redefining modern luxury through made‑to‑order design, ethical craftsmanship, and global e‑commerce across its brands: Diamonds Factory, Austen & Blake, and Sacet.

Benefits & Perks • Comprehensive Vitality private healthcare, offering access to high-quality medical support and wellness benefits. • Enjoy your birthday, with an extra day of leave to celebrate. • Access to Perkbox for exclusive discounts, rewards, and wellbeing benefits to help you make the most of your work‑life balance. • 25 days annual leave + bank holidays. • Enhanced maternity and paternity leave entitlements. • Celebrate the Moment - We honour life's milestones by creating meaningful, joy-filled jewellery experiences. • Customer Centric Approach - Every decision starts with our customer, delivering personalised service at every step. • Earn Trust and Respect - We build trust through honesty, care, and respect in all relationships. • Experience Led Innovation - We blend tradition and innovation to enhance every jewellery experience. • Empathy for People and Planet - We act with compassion, sourcing ethically and operating sustainably.

Executive Assistant & Office Manager – Role Overview The Executive Assistant & Office Manager plays a pivotal role in supporting the CEO and ensuring the smooth day-to-day running of the office.

With a primary focus on high-level Executive Assistant support, this role manages complex scheduling, coordinates key communications, handles confidential matters with discretion, and acts as a trusted partner to the CEO.

Acting as a central point of coordination across departments, the EA & Office Manager helps drive operational effectiveness while balancing strategic executive support with hands‑on office management.

Office Operations • Oversee daily office activities to ensure efficiency and productivity. • Maintain office systems, procedures, and policies. • Manage office supplies inventory and place orders as needed. • Coordinate maintenance of office equipment and facilities.

People & Culture Support • Assist with onboarding of new employees (workspace setup, materials, orientation logistics). • Act as a point of contact for staff queries related to office operations. • Support a positive and collaborative workplace culture. • Liaise with external vendors, service providers, and contractors. • Negotiate contracts and monitor service delivery. • Ensure compliance with health, safety, and security standards. • Monitor office budget and track expenses. • Process invoices from time to time. • Prepare reports on office performance and operational metrics.

Qualifications • Proven experience as an Office Manager, Executive Assistant, or in a similar hybrid role. • Experience supporting C-level executives, ideally a CEO. • Strong organisational and multitasking skills with the ability to prioritise effectively. • Excellent written and verbal communication skills. • High level of discretion and professionalism. • Proficiency in Google Workspace and Microsoft (Word, Excel, Outlook, PowerPoint) and calendar management tools. • Exceptional time management and attention to detail. • Strong interpersonal and stakeholder management skills. • Problem‑solving mindset with a proactive approach. • Ability to work independently and handle sensitive information. • Adaptability in a fast‑paced environment.

Location & Working Arrangements • Enjoy flexibility with 3 days a week in our vibrant Hatton Garden office and 2 days working from home. • Flexi hours - start your day between 8am and 10am, then finish between 4pm and 6pm.