Executive Assistant German speaking (m/f/x)

Darum lohnt es sich

We are seeking a highly motivated and detail-oriented individual to join our team as an Executive Assistant. The position offers a unique opportunity to contribute to the development of a growing company while benefiting from a professional and stable work environment.

Travel & Logistics • Coordinate complex international and domestic travel, including flights, visas, accommodation, and ground transportation. • Support international visitors and liaise with reception and couriers to ensure seamless logistics.

Finance & HR Administration • Prepare and reconcile expense reports, process invoices, and maintain accurate records in line with company policy. • Support onboarding of new team members and maintain absence and leave records.

Operations & Project Support • Manage meeting logistics, including room bookings, guest access, and hospitality. • Contribute to strategic initiatives and recurring tasks such as updating company presentations, preparing pipeline reports for clients, and other business materials. • Conduct occasional market research and support marketing material preparation. • Assist in the organization of team events and provide support to colleagues when required.

What We Offer • Competitive salary with a significant upside on the variable part given our business model. • Flexible working arrangements. • Flat hierarchies and short decision-making processes. • The opportunity to work in a dynamic and experienced team in the private markets industry. • Financial and organizational support for further qualifications such as CAIA or CFA. • Various opportunities for professional and personal development, as well as long-term career prospects.

The successful candidate will play a critical role in supporting the partners in their daily responsibilities, including administrative coordination, strategic initiatives, and fundraising activities across Europe and the Middle East.

This role requires a high degree of responsibility in managing selected projects and topics, with occasional involvement in market research and the preparation of marketing materials.

We are looking for someone who thrives in a dynamic, fast-paced environment, takes initiative beyond defined responsibilities, and is motivated by long-term value creation rather than a conventional 9-to-5 mindset.

If you possess strong organizational skills, enjoy structuring both simple and complex projects, and have a solution-oriented mindset, we look forward to receiving your application.

Key Responsibilities Executive & Administrative Support • Provide high-level support to partners and senior management, including extensive diary management across global time zones and preparation of meeting materials. • Support outreach to prospective investors by following up via phone or email in a professional and timely manner. • Act as a professional gatekeeper by screening enquiries, handling confidential correspondence, and ensuring smooth communication flows.

Qualifications • Bachelor’s or master’s degree required. • Minimum 1-3 years’ experience as an Executive Assistant or in a similar role, covering most of the responsibilities outlined. • Native-level German (mother tongue) and strong written and verbal communication skills in English are mandatory.

Additional languages are a plus. • Strong organizational skills, with the ability to manage multiple projects and priorities effectively across time zones. • High level of professionalism, discretion, and integrity in handling confidential matters. • Proficiency in Microsoft Office Suite (PowerPoint, Excel, Word, Outlook), with ability to update presentations and reports. • Proven capability in diary management, travel coordination, expense reporting, and stakeholder communication. • Solution-oriented mindset, attention to detail, and ability to take ownership of recurring and ad-hoc tasks.