Executive Assistant

Das ist der Job

The EA/PM upholds a highly productive work environment while ensuring staff receive needed support.

Darum lohnt es sich

Position Overview The CEO’s Executive Assistant & Project Manager assists the day-to-day functions of the CEO, helping him focus on high level strategy, company vision and growth.

Using developed clerical, interpersonal, and organizational skills, the Executive Assistant & Project Manager helps Crew One’s CEO with routine daily operations as well as special research, presentation and diligence projects.

Role Responsibilities • Act as Executive Assistant to CEO, providing personal and administrative support • Manage scheduling, draft documents and emails, communicate messages, maintain company records, reconcile monthly expense reports • Plan and execute complex travel plans and itineraries for CEO • Support meeting preparation, including board, staff, and committee meetings, and generate meeting minutes • Prepare correspondence, documents, and mailings • Field incoming requests for meetings, conferences, video conferences, or in person meetings with CEO; schedule and prepare all necessary documents • Assist in gathering internal company data for CEO use, including monthly financial statements, work details, website and social media analytics, weekly financial forecasts, and monthly company-wide event calendar • Prepare PowerPoint or other presentations for monthly meetings with CEO’s guidance and input • Attend meetings, prepare meeting summaries with notable action steps and follow up plans with integration into CEO task management platform • Assist administrative departments with ad hoc projects, internal communication, scheduling, supplies, and other administrative and operational tasks as needed • Coordinate, set up, and break down annual special events and meetings (1 major event per year) • Assist and oversee drafting of monthly e-newsletter for staff and contractors • Assist in monthly social media posting and data analytic measurement • Perform research on topics as directed by CEO, including market demographic research, live event historical research, social media and web presence research, venue research, general diligence research • Oversee planning of company-wide travel initiatives and events Ideal Candidate A detailed, organized, and efficient self-starter and problem-solver who can manage multiple tasks while maintaining a professional environment.

This is not a typical executive assistant role, but some days will be travel and expense reconciliation, other days will be market demographic research and presentation preparation. Career Path Goal is to transition this EA/PM upward into another role after three years, whether in New Orleans or any of our other markets.