Executive Assistant

Darum lohnt es sich

Job Descriptionbr/br/pAbbVie Switzerland is looking for an Executive Assistant to provide high-level administrative, organizational, and coordination support to the General Manager, the Affiliate Leadership Team (ALT), and the Country Affiliated Team (CAT). /ppThis role plays a key part in ensuring smooth day-to-day operations, supporting internal communications and meetings, and contributing to selected strategic projects across the affiliate. /ppstrongKey Responsibilities /strong /ppuSupport to the General Manager /u /pulliManage administrative tasks, including travel and expense arrangements /liliOversee the day-to-day administration of the General Manager’s office /liliPlan and coordinate meetings, visits, and business exchanges /liliOrganize all-employee town halls, virtual meetings, and related logistics /liliSupport culture and communications activities in collaboration with External Affairs /liliReview contracts and purchasing documents, and create purchase orders to support approvals /liliAdminister corporate legal documents and processes, including Powers of Attorney and Annual Reports /liliSupport crisis management administration and liaise with EMEA Regional Security /liliCoordinate CAT meetings, including agenda preparation and minute taking /li /ulpuSupport to the Affiliate Leadership Team /u /pulliSupport the onboarding of new ALT members /liliPlan and coordinate ALT meetings /liliPrepare agendas and minutes for ALT meetings /liliProvide administrative and organizational support to the HR and Finance teams, as well as selected business leaders, including the Market Access Director, External Affairs Director, and Compliance Manager /liliCoordinate in-house assistant meetings /li /ulpuSelected Strategic Projects /u /ppTake ownership of selected key affiliate projects, which may vary depending on business needs.

Examples include: /pulliLeading the organization of AbbVie Well-being Week /liliSupporting company-wide conferences and cycle meetings /liliCoordinating the company awards process, including nominations in collaboration with the ALT /li /ulbrQualificationsbr/br/ulliCommercial education or equivalent professional qualification /liliMinimum 3 years of experience in a senior administrative role, preferably in pharma or a similar environment /liliStrong customer focus and service mindset /liliExcellent time management and prioritization skills /liliAbility to perform well under pressure and handle stress with professionalism /liliBusiness fluent in German, English, and French /liliStrong understanding of company business and operations is a plus /li /ulpstrongCritical Skills Required /strong /pulliExcellent communication skills /liliHigh level of integrity and discretion /liliStrong organizational skills with the ability to anticipate needs and plan ahead /liliFlexibility in managing changing priorities and workloads /liliAbility to balance multiple priorities effectively /liliSelf-driven, detail-oriented, and proactive /liliAble to adapt to different stakeholder levels and seniorities /liliSolutions-oriented mindset /liliComfortable making decisions and acting in ambiguous situations with limited information /li /ulbr/br/Additional Informationbr/br/ pAbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community.

Equal Opportunity Employer/Veterans/Disabled. /ppUS Puerto Rico only - to learn more, visit /ppUS Puerto Rico applicants seeking a reasonable accommodation, click here to learn more: /p