Executive Assistant

Das ist der Job

You must value your role and be really accountable for performing this vital role to the best of your ability.

Darum lohnt es sich

Project Coordinator (2 year fixed term contract) International Consultancy firm Hamburg, Germany My client is an international consultancy firm with global offices, and they are seeking a Project Coordinator to join their busy office in Hamburg.

This role combines traditional Assistant duties, such as diary management, international travel booking, meeting coordination etc. and project coordination, dealing with external and internal stakeholders; so your organisational, communication and project management skills need to be strong!

THE ROLE This role will be to provide support to 1-2 consultants, including management of calendar, international travel booking, complex meeting coordination, and supporting your team with projects accordingly, which involves complex documentation production, working with researchers, liaising with internal stakeholders and external clients, and see the projects assigned to you through from start to finish.

Your responsibilities will include, but are not limited to: • Supporting your Executives with extensive diary and schedule management, proactive gate keeping and planning • Arranging frequent international travel • Gate keeping and handling all incoming telephone calls in a responsive, proactive and timely manner • Preparation of business correspondence, project documents and presentations, and using a variety of software packages including Microsoft Outlook, Word & PowerPoint • Regular liaison and interaction with various other offices globally, and all external and internal clients THE CANDIDATE An ideal candidate for this role will be able to work in a proactive manner, making decisions on behalf of the Executives with scheduling matters and value discretion and trust.

You must possess: • German language skills to a fluent level and English to at least C2 level • Excellent organisational and problem-solving skills • Professional, committed attitude and approach • The ability to work to deadlines • The ability to work well alone as well as using your network of supportive colleagues when needed THE BENEFITS Hybrid working model - 2 days working from home Generous discretionary bonus Annual salary reviews Wellness benefits Open plan environment and open communication encouraged Encouragement to take on projects and up-skill Standard hours are 9am – 6pm This is a 2 year fixed term contract with the potential to become a permanent role, ideally you have worked in professional services, be confident communicating with all external clients and internal colleagues, and it's imperative you are fluent in German and English to at least C2 level.

This is a fast-paced environment and being able to work under time pressure in a calm and unflappable way is imperative.