Director Corporate Finance

Illuminex AI is an Ontario technology company that builds practical solutions to deliver airfield intelligence. Our platform uses sensor fusion and edge computing to help airport teams detect foreign object debris, monitor perimeters, assess surface conditions, and support safer operations. We are an 11 person organization headquartered in Cobourg.

We are hiring a Finance and Corporate Support Coordinator. The core of the role is owning day to day bookkeeping, keeping financial records in excellent shape, administering payroll, and preparing and filing our annual corporate tax returns. A key responsibility is preparing and submitting our Scientific Research and Experimental Development (SR&ED) claims to maximize eligible refunds. Because these financial duties do not require the full week at current scale, if full time you will also spend time assisting with corporate activities including RFQ responses, bid preparation, quote generation, and marketing writing. This is a hybrid finance and operations role suited to someone comfortable working across both areas in a small team.

Hours are flexible and can range from part time to full time depending on the candidate and the needs of the business. The role is fully remote. Preference is given to candidates based in Ontario. An office in Cobourg can be provided if desired, but is not required.

Key Responsibilities

• Maintain complete and accurate books of account including day to day transactions, accounts payable, accounts receivable, and bank reconciliations.
• Prepare monthly, quarterly and year end financial statements and keep the financial records in strong condition.
• Administer payroll for our team of approximately 11 people including source deductions, remittances, and Ontario compliance.
• Prepare and file annual corporate tax returns (T2) and related schedules.
• Track and document expenditures so they support and maximize our Scientific Research and Experimental Development (SR&ED) tax credit claims. Coordinate with technical staff on proper allocation of project time and costs.
• Prepare and submit SR&ED claims, including supporting schedules, technical documentation coordination, and all required forms. Work with external advisors as needed.
• Support grant reporting with accurate cost accounting.
• Spend remaining capacity on general corporate and business development support, including assisting with marketing content, drafting and responding to Requests for Quotation (RFQs) and bids, preparing quotes, and handling other administrative tasks as needed.

Qualifications

• Proven full cycle bookkeeping experience with a Canadian small business or startup.
• Hands on experience preparing and submitting SR&ED claims is a strong asset.
• Experience preparing and filing Canadian corporate tax returns (T2) is preferred.
• Solid knowledge of Canadian payroll including Ontario rules, source deductions, and year end reporting.
• Proficiency with accounting software such as QuickBooks.
• Ability to work independently within a small remote team of about 11 people.
• Excellent attention to detail, strong written communication, and comfort moving between structured accounting work and varied corporate support tasks such as RFQ responses and quote preparation.
• Preference for candidates based in Northern Ontario.
• Authorized to work in Canada.

What We Offer

• Flexible hours that can range from part time to full time.
• Fully remote arrangement with preference for candidates in northern Ontario.
• Competitive compensation and the chance to contribute across both financial accuracy and practical business support such as RFQs, bids, and quotes, plus additional stock based compensation providing an option on the success of the business you support.
• A small team environment where you own the books and also help the company win and execute work.
• Room to grow into a more significant role as the Company scales.

Compensation

For full time candidates, a competitive base salary in the range of $68,000 to $75,000 CAD depending on experience with SR&ED claim preparation and submission, corporate tax filing, payroll, and the hybrid corporate support work.